About the role
We are looking for a Payroll Specialist who will take full end-to-end responsibility for payroll across multiple markets, while also coordinating payroll activities in additional international locations.

In this role, you will ensure accurate, compliant, and timely payroll delivery, both through in-house payroll execution and by coordinating with external payroll providers. You will play a key role in safeguarding payroll quality, ensuring alignment with local legislation and company policies, and driving continuous improvement in payroll processes.

Working closely with internal stakeholders, as well as external partners, you will proactively resolve payroll-related matters, provide expert guidance, and contribute to a seamless and professional employee experience across markets.

Some of your key responsibilities 

• Manage end-to-end payroll for assigned markets, including preparation, validation, execution, and post-payroll activities

• Coordinate with external payroll providers where payroll is outsourced, ensuring data accuracy, adherence to timelines, and high service quality

• Ensure that payroll inputs such as salary changes, bonuses, absences, and deductions are accurately processed

• Perform payroll reconciliations and controls to identify, investigate, and resolve discrepancies

• Ensure compliance with local payroll legislation, tax regulations, and statutory reporting requirements

• Act as the main point of contact for payroll-related queries from employees and internal stakeholders

• Maintain accurate payroll documentation and provide support during audits when required
  

About you

We are looking for someone with relevant education within payroll and 3–5 years of hands-on payroll experience, who feels confident managing the full payroll process independently. You have built a solid foundation in payroll operations and are now ready to take on a broader role with greater responsibility and complexity.

As a person, you thrive in a fast-paced environment where you can prioritize effectively and meet deadlines without compromising on accuracy. You are structured, detail-oriented, and efficient, while also being a collaborative team player. You take initiative, are solution-oriented, and feel comfortable stepping outside your comfort zone when needed.

Requirements:

• Relevant education within payroll

• 3–5 years of experience working with end-to-end payroll

• Fluent in Swedish and English

If this is you, we can’t wait to meet you!

What we offer

We can promise you that you will be challenged, develop your skills and have the opportunity to work with truly amazing and competent colleagues. If you like changes and want to set new processes and ways of working - this is the place for you!

Of course, we have all the necessary and standard benefits in place, but in addition to this, we can also offer:

• 🌇 Sky-High Office: Modern and newly renovated with a 360-degree view around Stockholm.

• 🐶 Puppy Friendly: Bring your dog to work - we've got a whole floor for our furry friends!

• 🏓 Fun & Games: Ping pong, Shuffleboard, Foosball, and even a Karaoke Room for your leisure time.

• 👶 Parental Pay for Six Months: Step away from work and provide the best care and love to your little one.

• 🎂 A Day Off on Your Birthday: We love to celebrate, so enjoy your birthday to the fullest with a day off each year!

• ⏰ Hybrid setup and flexible working hours

Diversity and inclusion is very important to us and we are committed to creating an inclusive work environment. We want to be a workplace where everyone’s perspectives and opinions are valued, and we are dedicated to creating opportunities for all employees to thrive and reach their full potential.

Get to know us

In 2022, Instabee was founded after combining Budbee and Instabox - two leading last-mile delivery companies with three consumer-facing brands: Budbee, Instabox, and Porterbuddy. Instabee serves millions of consumers across Europe with convenient deliveries and is on track to become the leading European e-commerce enabler. Always with the consumer at heart.

We’re fast, both in terms of parcel delivery and when it comes to growing our business. So far our journey has taken us from Sweden to the rest of Scandinavia and parts of continental Europe, but we have no plans on stopping anytime soon. As we continue to expand, the complexity of Instabee grows in parallel. With that in mind, we’re now looking for you to help us on the journey ahead.

This recruitment process consists of background checks via Verifiera as a review of previous public criminal records. The result is public information that is handled confidentially. This is mandatory for all recruitment processes at Instabee in Sweden.

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